Title: HR and Recruitment Administrator

Employment Type: Permanent Full Time

HR & Recruitment Administrator

Join a People & Culture team where no two days are the same!

Are you an organised, people-focused administrator who thrives in a fast-paced environment? We are looking for a proactive HR Administration & Recruitment Coordinator to play a key role in supporting our People & Culture team and delivering an exceptional experience for employees, managers, and candidates across our business.

This is a fantastic opportunity for someone who enjoys a blend of HR administration, recruitment coordination, systems support, and stakeholder engagement while working within a collaborative and supportive team.

Job Description

What you'll be doing

As our HR Administration & Recruitment Coordinator, you'll be the go-to person for a wide range of HR and recruitment activities, ensuring processes run smoothly and efficiently across the employee lifecycle.

HR Administration

Maintain accurate employee records, contracts, onboarding documentation, and employee lifecycle paperwork.
Support day-to-day HR administration activities across the business.
Respond to HR enquiries and provide professional, timely support to employees and managers.
Assist with HR communications, documentation, reporting, and process improvements.
Ensure all employee information is managed with a high level of confidentiality and accuracy.

Recruitment Coordination

Manage job advertisements across internal and external recruitment platforms.
Coordinate candidate screening, interview scheduling, and recruitment administration.
Support onboarding activities and pre-employment checks.
Maintain communication with candidates throughout the recruitment journey.
Monitor recruitment inboxes and provide outstanding candidate care.
Assist with immigration and visa processes where required.

HR Systems & Reporting

Maintain accurate HRIS and recruitment system data.
Produce HR and recruitment reports and analytics.
Provide first-level support for HR system enquiries.
Support process improvements and system enhancements.

Employee & Manager Support

Provide guidance on HR policies, procedures, and processes.
Support employee engagement initiatives, HR projects, and training activities.
Build strong relationships across our stores, pharmacies, distribution centres, and support office teams.

What we're looking for

To be successful in this role, you'll bring:

✅ Previous experience in an HR Administration, Recruitment Coordination, HR Coordination, or Talent Acquisition Support role

✅ Strong administration, organisation, and customer service skills

✅ Exceptional attention to detail and the ability to manage multiple priorities

✅ Strong written and verbal communication skills

✅ Intermediate to advanced Microsoft Office skills

✅ A proactive, solutions-focused approach and a genuine passion for supporting people

Bonus points if you have:

A relevant HR qualification or equivalent experience.
Knowledge of New Zealand employment legislation.
Experience supporting immigration or visa processes.
Experience working within a large, multi-site organisation.

About You

You're highly organised, customer-focused, and thrive on building positive relationships. You bring a can-do attitude, strong problem-solving skills, and the confidence to work autonomously while knowing when to seek guidance. Most importantly, you're passionate about delivering exceptional service and helping create a positive workplace culture.

Apply Now

Ready to take the next step in your HR career? Apply now and become part of a team that's committed to supporting our people and driving business success.

The successful applicant will be required to meet a satisfactory National Criminal History Check outcome